Sensei Institute of Technology
Website: https://senseitechnology.co.ke

Last Updated: March 2026

1. Introduction

Sensei Institute of Technology (“Sensei”, “we”, “our”, or “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website or interact with our institution.

This policy complies with the Kenya Data Protection Act, 2019 and other applicable data protection regulations.

By using our website or services, you agree to the terms of this Privacy Policy.

2. Information We Collect

We may collect the following categories of personal data:

2.1 Personal Identification Information

This may include:

  • Full name
  • National ID or passport number
  • Phone number
  • Email address
  • Postal address
  • Date of birth
  • Gender
  • Guardian or parent details (for minors)

2.2 Student Information

For enrolled or applying students we may collect:

  • Academic records
  • Admission details
  • Course enrollment information
  • Attendance records
  • Examination results
  • Certificates and transcripts
  • Student photographs

2.3 Financial Information

Where applicable:

  • Payment records
  • Transaction details
  • Billing information

We do not store full payment card details.

2.4 Website Usage Information

When you visit our website, we may automatically collect:

  • IP address
  • Browser type
  • Device information
  • Pages visited
  • Date and time of visits

3. How We Use Your Information

We use personal data for the following purposes:

3.1 Academic Services

  • Processing applications
  • Student admissions
  • Course registration
  • Examination management
  • Issuing certificates

3.2 Administrative Purposes

  • Communication with students and applicants
  • Fee processing
  • Student support services
  • Institutional reporting

3.3 Communication

We may contact you regarding:

  • Admissions
  • Training programs
  • Class schedules
  • Results
  • Institutional notices

3.4 Website Improvement

We use data to:

  • Improve website functionality
  • Monitor performance
  • Enhance user experience

4. Legal Basis for Processing

We process personal data under the following lawful bases:

  • Consent from the data subject
  • Performance of a contract (student enrollment)
  • Legal obligations
  • Legitimate institutional interests

5. Sharing of Information

We may share your personal data with:

5.1 Government and Regulatory Bodies

Including:

  • TVET Authority (TVETA)
  • Kenya National Qualifications Authority (KNQA)
  • Examination bodies
  • Government agencies where legally required

5.2 Service Providers

We may share information with trusted service providers including:

  • Payment processors
  • Email service providers
  • IT support providers
  • Hosting providers

These providers are required to maintain confidentiality.

5.3 Legal Requirements

We may disclose personal data when required by law or court order.

6. Data Storage and Security

We implement appropriate technical and organizational measures to protect your data including:

  • Secure servers
  • Access control restrictions
  • Encrypted communications (HTTPS)
  • Password-protected systems
  • Regular system monitoring

However, no system is 100% secure and we cannot guarantee absolute security.

7. Data Retention

We retain personal data only as long as necessary for:

  • Academic records
  • Legal compliance
  • Institutional requirements

Student academic records may be retained permanently for certification verification.

8. Cookies

Our website may use cookies to improve user experience.

Cookies help us:

  • Remember preferences
  • Analyze website traffic
  • Improve performance

You may disable cookies in your browser settings.

9. Your Rights Under the Kenya Data Protection Act

You have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion of data
  • Object to processing
  • Withdraw consent
  • Request data portability

Requests can be made using the contact details below.

10. Children’s Privacy

Some students may be under 18 years old. In such cases:

  • Data is collected with parent or guardian consent
  • Parents or guardians may request access or corrections

11. Third-Party Links

Our website may contain links to third-party websites.

We are not responsible for the privacy practices of external websites.

12. Changes to This Policy

We may update this Privacy Policy from time to time.

Updates will be posted on this page with a revised date.

13. Contact Information

For privacy-related inquiries contact:

Sensei Institute of Technology
Website: https://senseitechnology.co.ke

Email: info@senseitechnology.co.ke

Phone: +254 717 000 777

Address: Kenya